CareerPulse Privacy Policy

Effective Date: [26/05/2025]

Last Updated: [26/05/2025]

This Privacy Policy explains how CareerPulse Ltd (“CareerPulse”, “we”, “us”, or “our”) collects, uses, stores, and discloses personal data from users of our website and services. CareerPulse is committed to protecting your privacy and complying with all applicable UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our services, you agree to the terms of this Privacy Policy.

1.0 Who We Are

CareerPulse Ltd is a UK-based recruitment service provider. We offer job advertising, candidate screening, flat-fee and percentage-based recruitment solutions to employers, and job search support to candidates.

We are registered as a Data Controller with the UK Information Commissioner’s Office (ICO).

2.0 Scope of this Privacy Policy

This Privacy Policy applies to:

  • Visitors to our website (www.career-pulse.com)

  • Job seekers and candidates

  • Employers and clients using our services

  • Individuals communicating with us via contact forms, email, Calendly, or WhatsApp

3.0 What Personal Data We Collect

3.1 From Job Seekers:

  • Name, email address, phone number

  • CVs, cover letters, employment history, skills and qualifications

  • Work preferences, availability, salary expectations

  • Equal opportunity data (optional, e.g. gender, ethnicity)

3.2 From Employers:

  • Company name, contact person’s name

  • Business address, email, phone number

  • Role descriptions, recruitment preferences

  • Invoice and payment details (non-card data only)

3.3 Automatically Collected Data:

  • IP address, device type, operating system, browser

  • Access times and referring URLs

  • Pages visited and session duration

  • Cookie identifiers (see Section 10)

4.0 How We Use Your Personal Data

We use your data to:

  • Deliver recruitment-related services

  • Match candidates to job opportunities

  • Allow employers to post jobs and manage applications

  • Process payments and manage invoicing

  • Respond to queries and support requests

  • Send updates, interview reminders, or job alerts

  • Monitor website performance and detect misuse

5.0 Legal Basis for Processing

We process personal data under one or more of the following bases:

  • Contractual necessity – to deliver recruitment services

  • Legitimate interests – to improve services and protect the Platform

  • Consent – for marketing communications and optional disclosures

  • Legal obligation – to comply with tax, employment, or regulatory requirements

You can withdraw your consent at any time where applicable.

6.0 Who We Share Your Data With

We may share your personal data with:

  • Employers using our platform, only when relevant to a job application

  • Third-party software providers (CRM, form systems, analytics)

  • Our accountants, auditors, and legal advisors where necessary

  • Regulatory bodies, courts, or law enforcement if required by law

All third parties are contractually obligated to keep your data secure and confidential.

7.0 International Data Transfers

Your data is primarily stored in the UK or EEA. If any transfer of personal data occurs to countries outside the UK/EEA, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA).

8.0 Data Retention

We retain personal data based on the following:

  • Job seeker data: Up to 24 months after last activity

  • Employer data: Up to 6 years to meet accounting and legal obligations

  • Analytics and logs: Up to 26 months via third-party tools like Google Analytics

You may request deletion sooner (see Section 9).

9.0 Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access – request a copy of your personal data

  • Rectification – correct inaccurate or incomplete data

  • Erasure – request deletion of your personal data (“right to be forgotten”)

  • Restriction – limit processing in certain circumstances

  • Objection – object to processing based on legitimate interests

  • Portability – request a copy of your data in a transferable format

To exercise any of the above rights, contact:

team@career-pulse.com

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk/

10.0 Cookies and Tracking Technologies

10.1 What Are Cookies?

Cookies are small text files stored on your device. They help us understand how users interact with our Platform.

10.2 Types of Cookies We Use:

  • Essential cookies – necessary for core functionality

  • Analytics cookies – collect anonymous usage data via Google Analytics

  • Functional cookies – remember preferences and device settings

  • Marketing cookies – only used with your consent (not active by default)

You can manage cookies via your browser settings at any time.

11.0 Data Security

We use physical, technical, and administrative safeguards including:

  • SSL encryption for data transmission

  • Access control and authentication

  • Secure servers and firewalls

While no system is completely secure, we take data protection seriously and regularly review our security practices.

12.0 Children’s Privacy

CareerPulse is not intended for individuals under 16 years of age. We do not knowingly collect personal data from children. If we discover such data, we will delete it immediately.

13.0 Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in law, technology, or our services.

If significant changes occur, we will notify you via email or a prominent website notice.

The most current version is always available at:

https://www.career-pulse.com/privacy-policy

14.0 Contact Us

For all data protection queries or rights requests, contact:

Data Protection Officer

CareerPulse Ltd

Email: team@career-pulse.com

Website: https://www.career-pulse.com

Company Number: [16366450]

Registered Address: [556 Firshill crescent]

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